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Delimit cost centers - display the designation in reports

In order to reflect the organizational changes in the company, new cost centres are created each year and old ones are closed. In my understanding, closing means that they are accrued as at 31.12.FY. In other words, they are deleted from 01.01.FY+1 to 31.12.9999. Now it is possible that they have changed their names several times during their existence, i.e. they have new periods under review with different names each time (if this is provided for in Customizing with OKEG).

Now the following question arises: If I now evaluate such a cost center in FY+1, i.e. at a time when the CC no longer exists, what name does it display for this cost center for FY, FY-1, FY-2, etc.?

The old Report Painter reports (1SIP) solve this in such a way that it displays the last valid designation, even if the CC no longer exists as of "today".

The FIORI W0081 (Cost Center Plan / ACTUAL) displays the description that is valid as of "today", but only if it still exists as of "today". Otherwise it only displays the key KOKRS/KOSTL. Correctly, it should display the last valid designation, similar to 1SIP.

The following questions:

  • Is there any way to influence this behavior?
  • How do other customers solve this problem? (The alternative that the cost center should continue to exist just so that the name is shown is not acceptable).

Thank you very much for your feedback, I am looking forward to it!

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1 Answers

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    There are various approaches to address the problem of ensuring that the cost center designations in SAP for already closed but historically relevant cost centers are displayed appropriately in reports. Here are some possible solutions and considerations that can be taken into account: 1. Customizing the report display: - One possibility could be to customize the report display so that it always shows the last valid name of a cost center, regardless of the current status of the cost center (active/inactive). This could possibly be achieved by making adjustments to the report logic by querying the historical data of the cost center names and displaying the last valid name. An ABAP development intervention may be necessary for such a customization. 2. SAP Fiori Apps customization: - Since you mention that the Fiori App shows a different behavior, a specific customization (custom development) of the Fiori App could be considered. The app can be extended to display either the current name or the last used name depending on the availability of the cost center. 3. Data migration and archiving: - Another consideration would be to store the historical data of the cost center names in a separate table. This table could then be used by the reports to correctly reflect the associated designations. This will require additional effort for data maintenance and possibly adjustments to existing reports to correctly incorporate this information. 4. Setting up a workaround: - An alternative approach could be a workaround where the cost centers are "closed" but technically persist in the system in a special way that allows their names to be retrieved for reporting purposes. A special status or attribute could be introduced for this purpose. 5 Exchange with other SAP customers and experts: - You often benefit from the experience of other companies that have overcome similar challenges. An exchange in SAP-specific forums or at specialist conferences could provide further insights into alternative solutions. 6. Support and advice from SAP: - It can also be useful to contact SAP Consulting or Support directly. SAP often offers industry best practices or may have already developed solutions to similar problems. Each of these solutions has different advantages and disadvantages and the choice of the best option will depend on the specific requirements of your organization and the systems and processes already in use.

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